Privacy Policy

TenScan LLC ("we", "us", "our") operates the NFASync platform at NFASync.com. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services, including EFT file generation, gun trust creation, RPQ generation, eForm auto-fill, and NFA item management.

1. Information We Collect

Account Information

When you create an account, we collect your name, email address, and password.

Biographical Information

To generate EFT files, RPQs, and auto-fill ATF eForms, we collect biographical details you provide, including your full legal name, date of birth, place of birth, Social Security Number, address, citizenship, and other identifying information required by ATF and FBI forms. This information is stored securely and used solely to facilitate your NFA eForm submissions.

Fingerprint Data

When you upload a scanned FD-258 fingerprint card, we process the image to generate an ATF & FBI compliant EFT (Electronic Fingerprint Transaction) file. Scanned fingerprint images and generated EFT files are stored securely in your account. You may delete your fingerprint data at any time from your dashboard.

Trust & Responsible Person Information

If you create or manage a gun trust through NFASync, we collect information about the trust and its responsible persons, including names, addresses, and biographical details necessary for ATF eForm submissions. Trust documents are stored securely in your account.

NFA Item Information

We store information about NFA items you add to your inventory, including item type, manufacturer, model, serial number, form statuses, approval dates, and associated documents such as approved tax stamps and Form 4s/Form 1s.

Payment Information

Payment details (credit card numbers, billing address) are processed securely through our third-party payment processor. We do not store full credit card numbers on our servers.

Usage Data

We automatically collect information about how you use NFASync, including pages visited, features used, device information, IP address, and browser type.

Cookies

We use cookies and similar technologies to maintain your session, remember your preferences, and analyze site usage. You can control cookies through your browser settings.

2. How We Use Your Information

• Provide, operate, and maintain NFASync services
• Generate ATF & FBI compliant EFT files from your uploaded fingerprint card scans
• Auto-fill ATF eForm fields with your saved biographical and trust information
• Generate Responsible Person Questionnaires (RPQs) using your stored data
• Facilitate gun trust creation through our partner, National Gun Trusts
• Store and organize your NFA items, documents, and form statuses
• Process payments for purchased services
• Communicate with you about your account, updates, and support requests
• Improve our platform, features, and user experience
• Detect and prevent fraud or unauthorized access
• Comply with legal obligations

3. Information Sharing

We do not sell your personal information. We may share your information with:

• National Gun Trusts: If you use our gun trust creation feature, the information necessary to establish your trust is shared with our partner, National Gun Trusts, solely for the purpose of creating your trust document
• Service Providers: Payment processors, hosting services, and analytics tools that help us operate NFASync
• Legal Requirements: When required by law, subpoena, or government request
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• With Your Consent: When you explicitly authorize us to share your information

We never share your fingerprint data, biographical information, trust documents, or NFA item details with other users or unauthorized third parties.

4. Data Security

We implement industry-standard security measures including encryption in transit (TLS/SSL), encryption at rest for sensitive data (including fingerprint images, EFT files, biographical information, and trust documents), and regular security audits. Given the sensitive nature of fingerprint and personal identification data, we take additional precautions to ensure this data is protected. However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

5. Data Retention

We retain your account information, biographical data, fingerprint files, trust documents, and NFA item records for as long as your account is active. If you delete your account, we will remove your personal information, fingerprint data, and generated EFT files within 30 days, except where retention is required by law. You may also delete individual fingerprint scans, EFT files, or documents at any time from your dashboard.

6. Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your account, personal data, fingerprint files, and documents
• Delete individual fingerprint scans, EFT files, or documents from your dashboard at any time
• Opt out of marketing communications
• Export your data in a portable format

To exercise any of these rights, contact us at support@NFASync.com.

7. Children's Privacy

NFASync is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from minors. If we learn that we have collected information from a minor, we will delete it promptly.

8. Third-Party Links

NFASync may contain links to third-party websites, including our partner National Gun Trusts and the ATF eForms website. We are not responsible for the privacy practices of those websites. We encourage you to review their privacy policies before providing any personal information.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page and updating the effective date. Your continued use of NFASync after changes are posted constitutes acceptance of the revised policy.

10. Contact Us

If you have questions about this Privacy Policy or your personal data, contact us at: